This unit relates to managing the creation, storage, recall and dissemination of business records within organisation-wide frameworks. Topics cover: socio-legal and business requirements for evidence; knowledge bases for representing functions and activities; managing access; designing and implementing recordkeeping policies, strategies and systems in accordance with industry and professional standards, including the International Standard for Records Management, and using recordkeeping business analysis tools (workflow, risk management, identification of vital records, functional analysis).
2 hr lecture/wk, 2 hr tutorial/wk
Students will be expected to spend a total of 12 hours of study per week on this unit. This will include:
and an additional 8 hours private study, revision and completing assignments.
FIT5107, IMS3007, IMS5047
Completion of 36 points at level 1
Joanne Evans
Consultation hours: By appointment, via email or in class.
| Week | Activities | Assessment |
|---|---|---|
| 0 | Review the unit site in Moodle and ensure you are registered for a tutorial | No formal assessment or activities are undertaken in week 0 |
| 1 | Introduction to Records and Recordkeeping | |
| 2 | Managing Records and Recordkeeping | |
| 3 | Recordkeeping Frameworks and Standards | |
| 4 | Recordkeeping Systems - Organisational Case Study | Assignment 1.1 due Friday 23 August 2013 |
| 5 | Recordkeeping Systems - Design | |
| 6 | Recordkeeping Systems - Recordkeeping Metadata | |
| 7 | Developing a Business Classification Scheme - Organisational Analysis | Assignment 1.2 due Friday 13 September 2013 |
| 8 | Developing a Business Classification Scheme - Function and Work Process Analysis | |
| 9 | Determining Recordkeeping Risks, Recordkeeping Requirements and Deriving Recordkeeping Tools | Assignment 1.3 due Friday 27 September 2013 |
| 10 | Developing and Implementing Organisational Recordkeeping Policies and Strategies | |
| 11 | Developing and Implementing Digital Recordkeeping Strategies | |
| 12 | Implementing and Managing Recordkeeping Systems | Assignment 1.4 due Friday 25 October 2013 |
| SWOT VAC | No formal assessment is undertaken in SWOT VAC | |
| Examination period | LINK to Assessment Policy: http://policy.monash.edu.au/policy-bank/ academic/education/assessment/ assessment-in-coursework-policy.html |
*Unit Schedule details will be maintained and communicated to you via your learning system.
Examination (2 hours): 50%; In-semester assessment: 50%
| Assessment Task | Value | Due Date |
|---|---|---|
| Assignment 1 - Records and Recordkeeping Management Exercises | 4 x 12.5% = 50% (For each task 2.5% is related to participation in tutorial activities) | Friday 23 August 2013, Friday 13 September 2013, Friday 27 September 2013, Friday 25 October 2013 |
| Examination 1 | 50% | To be advised |
Faculty Policy - Unit Assessment Hurdles (http://www.infotech.monash.edu.au/resources/staff/edgov/policies/assessment-examinations/unit-assessment-hurdles.html)
Academic Integrity - Please see the Demystifying Citing and Referencing tutorial at http://lib.monash.edu/tutorials/citing/
For Assignment 1 students will be assessed on tutorial participation, and are expected to attend tutorials. Criteria for assessing participation will be detailed in the assignment specification and will be informed by peer evaluation.
Monash Library Unit Reading List
http://readinglists.lib.monash.edu/index.html
Submission must be made by the due date otherwise penalties will be enforced.
You must negotiate any extensions formally with your campus unit leader via the in-semester special consideration process: http://www.monash.edu.au/exams/special-consideration.html
Students are required to cite their sources and provide reference lists using the APA (American Psychological Association) standard for referencing academic papers as required by the Faculty of IT.
It is a University requirement (http://www.policy.monash.edu/policy-bank/academic/education/conduct/plagiarism-procedures.html) for students to submit an assignment coversheet for each assessment item. Faculty Assignment coversheets can be found at http://www.infotech.monash.edu.au/resources/student/forms/. Please check with your Lecturer on the submission method for your assignment coversheet (e.g. attach a file to the online assignment submission, hand-in a hard copy, or use an online quiz). Please note that it is your responsibility to retain copies of your assessments.
If Electronic Submission has been approved for your unit, please submit your work via the learning system for this unit, which you can access via links in the my.monash portal.
Please check with your lecturer before purchasing any Required Resources. Limited copies of prescribed texts are available for you to borrow in the library, and prescribed software is available in student labs.
The AS ISO 15489 Records Management Standard is a major reference for this unit and students can access this and other relevant standards through the Standards: on-line premium database available through the library, see http://www.lib.monash.edu.au/databases/1274655.html.
Jay Kennedy and Cheryl Schauder. (1998). Records Management : A Guide to Corporate Recordkeeping. (2nd Edition) Addison Wesley Longman (ISBN: 0582911788).
Sue McKemmish, Michael Piggott, Barbara Reed and Frank Upward (editors). (2005). Archives: Recordkeeping in Society. () Centre for Information Studies, Charles Sturt University (ISBN: 1876938846).
Students will be allowed to take into the examination up to 4 single-sided or 2 double-sided A4 pages of hand written or word processed notes. These may include text and diagrams. No textbooks are allowed.
Monash has educational policies, procedures and guidelines, which are designed to ensure that staff and students are aware of the University’s academic standards, and to provide advice on how they might uphold them. You can find Monash’s Education Policies at: www.policy.monash.edu.au/policy-bank/academic/education/index.html
Key educational policies include:
The University provides many different kinds of support services for you. Contact your tutor if you need advice and see the range of services available at http://www.monash.edu.au/students. For Sunway see http://www.monash.edu.my/Student-services, and for South Africa see http://www.monash.ac.za/current/.
The Monash University Library provides a range of services, resources and programs that enable you to save time and be more effective in your learning and research. Go to www.lib.monash.edu.au or the library tab in my.monash portal for more information. At Sunway, visit the Library and Learning Commons at http://www.lib.monash.edu.my/. At South Africa visit http://www.lib.monash.ac.za/.
For more information on Monash’s educational strategy, see:
www.monash.edu.au/about/monash-directions and on student evaluations, see: www.policy.monash.edu/policy-bank/academic/education/quality/student-evaluation-policy.html
Student feedback has led to better alignment of the class activities/discussion and practical exercises into a set of four Assignment 1 assessment tasks, which also incorporate practical experience of EDRMS software and application of records management standards. Participation requirements have also been substantively clarified and revised.
If you wish to view how previous students rated this unit, please go to
https://emuapps.monash.edu.au/unitevaluations/index.jsp
References:
Course notes and other reference material will be provided on the unit's Moodle site, including links to digital and digitised material accessible through the Monash Library.