This unit relates to the fundamental role of recordkeeping professionals in society to provide access to recorded information in the form of essential evidence of social and organisational activity for business, commercial, governmental, social, and cultural purposes. It covers the role of recordkeeping in society and organisations, functional requirements for evidence, the formulation of recordkeeping policy, strategies and tactics, the establishment of recordkeeping regimes, business functional analysis, appraisal and disposal, the development of metadata schemas and their implementation in recordkeeping systems.
2 hr lecture/wk, 2 hr tutorial/laboratory/wk
Workload commitments are:
For on-campus students:
Lectures: 2 hours per week
Tutorials/Lab Sessions: 2 hours per week per tutorial.
Off-campus students generally do not attend lecture and tutorial sessions, however, you should plan to spend equivalent time listening to lectures online via MULO and undertaking tutorial exercises.
All students spend an additional 8 hours per week engaging in discussion forms, completing lab and project work, undertaking assignments, private study and revision.
FIT5087, IMS3610, IMS5010, LAR3631
One of FIT2054, IMS2102 or IMS2603 and 12 points of FIT level 2 units or equivalent
Sue McKemmish
Consultation hours: Appointments arranged by email
Joanne Evans
Consultation hours: Appointments arranged by email
Leisa Gibbons
Consultation hours: Appointments arranged by email
Examination (2 hours): 45%; In-semester assessment: 55%
| Assessment Task | Value | Due Date |
|---|---|---|
| Assignment 1 Discussion Tasks 1-4 | 25%: note up to 20% of this mark (5 marks) will be deducted for non-participation in related tutorials by on-campus students. | Task 1: 15 March 2012; Task 2: 22 March 2012; Task 3: 29 March 2012; Task 4: 5 April 2012 |
| Assignment 2 Appraisal Assignment | 30%: note up to 20% of this mark (6 marks) will be deducted for non-participation in related tutorials by on-campus students, non-completion of tutorial exercises by off-campus students; and non-participation in discussion forum. | 14 May 2012 |
| Examination 1 | 45% | To be advised |
Monash is committed to excellence in education and regularly seeks feedback from students, employers and staff. One of the key formal ways students have to provide feedback is through SETU, Student Evaluation of Teacher and Unit. The University's student evaluation policy requires that every unit is evaluated each year. Students are strongly encouraged to complete the surveys. The feedback is anonymous and provides the Faculty with evidence of aspects that students are satisfied and areas for improvement.
For more information on Monash's educational strategy, and on student evaluations, see:
http://www.monash.edu.au/about/monash-directions/directions.html
http://www.policy.monash.edu/policy-bank/academic/education/quality/student-evaluation-policy.html
In response to student feedback and staff review of this unit, 2-hour studio-style tutorials held in laboratory workrooms have been introduced to enable hands-on learning and peer interaction.
If you wish to view how previous students rated this unit, please go to
https://emuapps.monash.edu.au/unitevaluations/index.jsp
Please check with your lecturer before purchasing any Required Resources. Prescribed texts are available for you to borrow in the library, and prescribed software is available in student labs.
No specific software is required for this unit. You will need a browser to access the study materials on MULO, use electronic resources in the library, and to read and send email.
Prescribed texts are available for you to borrow in the library.
Sue McKemmish et al. (2005). Archives: Recordkeeping in Society. (First) CIS, CSU, Wagga Wagga.
Note re prescribed text:
Purchase of the prescribed text Archives: Recordkeeping in Society is strongly recommended. It is available from the CITSU Bookshop, Monash University. You can order via post (28 Sir John Monash Drive, Caulfield East, Vic 3145), telephone (9571 3277), fax (9563 5948) or email (orders@citsu.bookshop.com.au).
Other references:
Electronically delivered course notes, resource material and internet references will be provided during the course, available from the unit website.
Books and electronic material available through the Caulfield campus library will be made available from a unit reading list.
Articles from the following journals are frequently cited:
Keeping up to date with the professional literature is an essential component of working in any field. It is recommended that you check on the availability of the key journals listed above via the Monash Library or at a library in your area. It is also recommended that you consider subscribing to Archives and Manuscripts. It will be assumed throughout FIT3121 that you have access to at least Archives and Manuscripts.
Jackie Bettington et al. (2008). Keeping Archives. (3rd) Australian Society of Archivists, Canberra.
| Week | Activities | Assessment |
|---|---|---|
| 0 | No formal assessment or activities are undertaken in week 0 | |
| 1 | Introduction to FIT3121 Archival Systems, Evidence and Metadata: Key Concepts | Tutorial: Assignment 1 Task 1 |
| 2 | Recordkeeping Contexts: Cultural, Social, Legal, Organisational Part 1 | Tutorial: Assignment 1 Task 2 |
| 3 | Recordkeeping Contexts: Cultural, Social, Legal, Organisational Part 2 | Tutorial: Assignment 1 Task 3; Assignment 1 Task 1 due |
| 4 | Professional Frameworks: The Records Continuum Model; Archives in Australia | Tutorial: Assignment 1 Task 4; Assignment 1 Task 2 due |
| 5 | Archival Processes: Functional Analysis | Tutorial: Assignment 2; Assignment 1 Task 3 due |
| 6 | Archival Processes: Appraisal | Tutorial: Assignment 2; Assignment 1 Task 4 due |
| 7 | Archival Processes: Appraisal; Retention and Disposal Authorities Part 1 | Tutorial: Assignment 2 |
| 8 | Archival Processes: Appraisal; Retention and Disposal Authorities Part 2 | Tutorial: Assignment 2 |
| 9 | Archival Processes: Metadata Part 1 | Tutorial: Assignment 3 |
| 10 | Archival Processes: Metadata Part 2 | Tutorial: Assignment 3 |
| 11 | Archival Processes: Metadata, Access and Use Part 1 | Tutorial: Assignment 3; Assignment 2 due |
| 12 | Archival Processes: Metadata, Access and Use Part 2 | Tutorial: Assignment 3 |
| SWOT VAC | No formal assessment is undertaken in SWOT VAC; Assignment 3 will be due on 11 June 2012 | |
| Examination period | LINK to Assessment Policy: http://policy.monash.edu.au/policy-bank/ academic/education/assessment/ assessment-in-coursework-policy.html |
*Unit Schedule details will be maintained and communicated to you via your MUSO (Blackboard or Moodle) learning system.
Faculty Policy - Unit Assessment Hurdles (http://www.infotech.monash.edu.au/resources/staff/edgov/policies/assessment-examinations/unit-assessment-hurdles.html)
On-campus students are expected to participate in all tutorials; all students are expected to complete tutorial exercises and related discussion forums. The activities in these sessions are directly related to the Assignments. Up to 20% of the marks for each assignment may be deducted if students do not meet this requirement.
Criteria for assessment:
1. Degree to which postings demonstrate understanding of recordkeeping concepts.
2. Participation in discussions of postings with other students.
3. Participation in class exercises.
You will be assessed on the basis of:
1. Understanding, analysis and articulation of the project components.
2. Research and investigative effort.
3. Identification, coverage and use of relevant sources.
4. Presentation of findings, including citations and bibliography.
5. Participation in related tutorial exercises and discussion forum.
Further detailed guidelines will be provided.
It is a University requirement (http://www.policy.monash.edu/policy-bank/academic/education/conduct/plagiarism-procedures.html) for students to submit an assignment coversheet for each assessment item. Faculty Assignment coversheets can be found at http://www.infotech.monash.edu.au/resources/student/forms/. Please check with your Lecturer on the submission method for your assignment coversheet (e.g. attach a file to the online assignment submission, hand-in a hard copy, or use an online quiz).
All assignments and related tutorial exercises will be submitted online via the Moodle site.
Submission must be made by the due date otherwise penalties will be enforced.
You must negotiate any extensions formally with your campus unit leader via the in-semester special consideration process: http://www.infotech.monash.edu.au/resources/student/equity/special-consideration.html.
Students can expect assignments to be returned within two weeks of the submission date or after receipt, whichever is later.
Students are required to cite their sources and provide reference lists using a published standard for referencing academic papers.
See the Library Guides for Citing and Referencing at http://guides.lib.monash.edu/content.php?pid=88267&sid=656564
Monash has educational policies, procedures and guidelines, which are designed to ensure that staff and students are aware of the University's academic standards, and to provide advice on how they might uphold them.
You can find Monash's Education Policies at:
http://policy.monash.edu.au/policy-bank/academic/education/index.html
Key educational policies include:
The University provides many different kinds of support services for you. Contact your tutor if you need advice and see the range of services available at www.monash.edu.au/students. For Sunway see http://www.monash.edu.my/Student-services, and for South Africa see http://www.monash.ac.za/current/
The Monash University Library provides a range of services and resources that enable you to save time and be more effective in your learning and research. Go to http://www.lib.monash.edu.au or the library tab in my.monash portal for more information. At Sunway, visit the Library and Learning Commons at http://www.lib.monash.edu.my/. At South Africa visit http://www.lib.monash.ac.za/.
Academic support services may be available for students who have a disability or medical condition. Registration with the Disability Liaison Unit is required. Further information is available as follows: