This unit relates to the fundamental role of recordkeeping professionals in society - to provide access to recorded information in the form of essential evidence of social and organisational activity for business, commercial, governmental, social, and cultural purposes. It covers the role of recordkeeping in society and organisations, functional requirements for evidence, the formulation of recordkeeping policy, strategies and tactics, the establishment of recordkeeping regimes, business functional analysis, appraisal and disposal, the development of metadata schemas and their implementation in recordkeeping systems.
3 hrs seminar/wk
Workload commitments are:
Off-campus students generally do not attend the seminar (although you are welcome to attend when feasible) but access it via MULO, Monash University Lectures Online.
IMS5010
Sue McKemmish
Sue McKemmish
Contact hours: Appointments arranged by email
Joanne Evans
Contact hours: Appointments arranged by email
Leisa Gibbons
Contact hours: Appointments arranged by email
At the completion of this unit students will:
Class activities and discussion (or electronic equivalent): 25%; Practical exercises: 25%; Formal supervised assessment: 50%
| Assessment Task | Value | Due Date |
|---|---|---|
| Assignment 1 Email Discussion Tasks 1-5 | 25%: note for on campus students 20% of this mark (5 marks) is for class participation | Task 1: 17 March; Task 2: 24 March; Task 3: 31 March; Task 4: 7 April; Task 5: 14 April |
| Assignment 2 Appraisal Exercise | 30%: note for on campus students 20% of this mark (6 marks) is for class participation | 12 May |
| Assignment 3 Major Metadata Project | 45% | 6 June |
Monash is committed to excellence in education and regularly seeks feedback from students, employers and staff. One of the key formal ways students have to provide feedback is through SETU, Student Evaluation of Teacher and Unit. The University's student evaluation policy requires that every unit is evaluated each year. Students are strongly encouraged to complete the surveys. The feedback is anonymous and provides the Faculty with evidence of aspects that students are satisfied and areas for improvement.
For more information on Monash's educational strategy, and on student evaluations, see:
http://www.monash.edu.au/about/monash-directions/directions.html
http://www.policy.monash.edu/policy-bank/academic/education/quality/student-evaluation-policy.html
If you wish to view how previous students rated this unit, please go to
https://emuapps.monash.edu.au/unitevaluations/index.jsp
No specific software is required for this unit. You will need a browser to access the study masterials on MULO, use electronic resources in the library, and to read and send email
| Week | Date* | Activities | Assessment |
|---|---|---|---|
| 0 | 21/02/11 | No formal assessment or activities are undertaken in week 0 | |
| 1 | 28/02/11 | Introduction to FIT5087 Archival Systems | |
| 2 | 07/03/11 | Archival Systems, Evidence and Metadata: Key Concepts | Tutorial: Assignment 1 Task 1 |
| 3 | 14/03/11 | Recordkeeping Contexts: Cultural, Social, Legal, Organisational Part 1 | Tutorial: Assignment 1 Task 2; Assignment 1 Task 1 due |
| 4 | 21/03/11 | Recordkeeping Contexts: Cultural, Social, Legal, Organisational Part 2 | Tutorial: Assignment 1 Task 3; Assignment 1 Task 2 due |
| 5 | 28/03/11 | Professional Frameworks Part 1: The Records Continuum Model | Tutorial: Assignment 1 Task 4; Assignment 1 Task 3 due |
| 6 | 04/04/11 | Professional Frameworks Part 2: Archives in Australia | Tutorial: Assignment 1 Task 5; Assignment 1 Task 4 due |
| 7 | 11/04/11 | Archival Processes: Appraisal | Tutorial: Assignment 2; Assignment 1 Task 5 due |
| 8 | 18/04/11 | Archival Processes: Appraisal | Tutorial: Assignment 2 |
| Mid semester break | |||
| 9 | 02/05/11 | Archival Processes: Description | Tutorial: Assignment 3 |
| 10 | 09/05/11 | Archival Processes: Description | Tutorial: Assignment 3; Assignment 2 due |
| 11 | 16/05/11 | Archival Processes: Access and Use | Tutorial: Assignment 3 |
| 12 | 23/05/11 | Archival Processes: Access and Use | Tutorial: Assignment 3 |
| 30/05/11 | SWOT VAC | No formal assessment is undertaken in SWOT VAC | |
*Please note that these dates may only apply to Australian campuses of Monash University. Off-shore students need to check the dates with their unit leader.
To pass a unit which includes an examination as part of the assessment a student must obtain:
If a student does not achieve 40% or more in the unit examination or the unit non-examination total assessment, and the total mark for the unit is greater than 50% then a mark of no greater than 49-N will be recorded for the unit
On campus students are expected to participate in all tutorial components of the seminar (5-6pm, Thursdays). The activities in these sessions are directly related to the Assignments. 10% of the marks for each assignment may be deducted if students do not meet this requirement.
You will be assessed on the basis of:
Assignment coversheets are available via
"Student Forms" on the Faculty website: http://www.infotech.monash.edu.au/resources/student/forms/
You MUST submit a completed coversheet with all assignments, ensuring
that the plagiarism declaration section is signed.
Submission must be made by the due date otherwise penalties will be enforced.
You must negotiate any extensions formally with your campus unit leader via the in-semester special consideration process: http://www.infotech.monash.edu.au/resources/student/equity/special-consideration.html.
Students are required to cite their sources and provide reference lists using a published standard for referencing academic papers.
Monash has educational policies, procedures and guidelines, which are designed to ensure that staff and students are aware of the University's academic standards, and to provide advice on how they might uphold them.
You can find Monash's Education Policies at:
http://policy.monash.edu.au/policy-bank/academic/education/index.html
Key educational policies include:
The University provides many different kinds of support services for you. Contact your tutor if you need advice and see the range of services available at www.monash.edu.au/students The Monash University Library provides a range of services and resources that enable you to save time and be more effective in your learning and research. Go to http://www.lib.monash.edu.au or the library tab in my.monash portal for more information. Students who have a disability or medical condition are welcome to contact the Disability Liaison Unit to discuss academic support services. Disability Liaison Officers (DLOs) visit all Victorian campuses on a regular basis
Recommended texts:
Sue McKemmish et al (eds). Archives: Recordkeeping in Society. Wagga Wagga: CSU CIS, 2005
Purchase of this book is strongly recommended. It is available from the CITSU Bookshop, Monash University. You can order via post (28 Sir John Monash Drive, Caulfield East, Vic 3145), telephone (9571 3277), fax (9563 5948) or email (orders@citsu.bookshop.com.au).
Other references:
Electronically delivered course notes, resource material and internet references will be provided during the course, available from the unit website.
Books and electronic material available through the Caulfield campus library will be made available from a unit reading list
Articles from the following journals are frequently cited:
Keeping up to date with the professional literature is an essential component of working in any field. It is recommended that you check on the availability of the key journals listed above via the Monash Library or at a library in your area. It is also recommended that you consider subscribing to Archives and Manuscripts It will be assumed throughout FIT5087 that you have access at least to Archives and Manuscripts.