This unit relates to the fundamental role of recordkeeping professionals in society to provide access to recorded information in the form of essential evidence of social and organisational activity for business, commercial, governmental, social, and cultural purposes. It covers the role of recordkeeping in society and organisations, functional requirements for evidence, the formulation of recordkeeping policy, strategies and tactics, the establishment of recordkeeping regimes, business functional analysis, appraisal and disposal, the development of metadata schemas and their implementation in recordkeeping systems.
3 hrs seminar/wk
Workload commitments are:
FIT5087, IMS3610, IMS5010, LAR3631
One of FIT2054, IMS2102 or IMS2603 and 12 points of FIT level 2 units or equivalent
Sue McKemmish
Sue McKemmish
Contact hours: Appointments arranged by email
Joanne Evans
Contact hours: Appointments arranged by email
Leisa Gibbons
Contact hours: Appointments arranged by email: Leisa.Gibbons@monash.edu
At the completion of this unit students will:
Examination (2 hours): 45%; In-semester assessment: 55%
| Assessment Task | Value | Due Date |
|---|---|---|
| Assignment 1 | 25%: for on campus students, 20% of the mark (5 marks) is for participation in tutorials | Task 1: 17 March; Task 2: 24 March; Task 3: 31 March; Task 4: 7 April; Task 5: 14 April |
| Appraisal Exercise | 30%: for on campus students, 20% of the mark (6 marks) is allocated for participation in tutorials | 12 May |
| Examination 1 | 45% | To be advised |
Monash is committed to excellence in education and regularly seeks feedback from students, employers and staff. One of the key formal ways students have to provide feedback is through SETU, Student Evaluation of Teacher and Unit. The University's student evaluation policy requires that every unit is evaluated each year. Students are strongly encouraged to complete the surveys. The feedback is anonymous and provides the Faculty with evidence of aspects that students are satisfied and areas for improvement.
For more information on Monash's educational strategy, and on student evaluations, see:
http://www.monash.edu.au/about/monash-directions/directions.html
http://www.policy.monash.edu/policy-bank/academic/education/quality/student-evaluation-policy.html
If you wish to view how previous students rated this unit, please go to
https://emuapps.monash.edu.au/unitevaluations/index.jsp
| Week | Date* | Activities | Assessment |
|---|---|---|---|
| 0 | 21/02/11 | No formal assessment or activities are undertaken in week 0 | |
| 1 | 28/02/11 | Introduction to FIT3121 Archival Systems | |
| 2 | 07/03/11 | Archival Systems, Evidence and Metadata: Key Concepts | Tutorial: Assignment 1 Task 1 |
| 3 | 14/03/11 | Recordkeeping Contexts: Social, Cultural, Legal, Organisational Part 1 | Tutorial: Assignment 1 Task 2; Assignment 1 Task 1 due |
| 4 | 21/03/11 | Recordkeeping Contexts: Social, Cultural, Legal, Organisational Part 2 | Tutorial: Assignment 1 Task 3; Assignment 1 Task 2 due |
| 5 | 28/03/11 | Professional Frameworks Part 1: The Records Continuum Model | Tutorial: Assignment 1 Task 4; Assignment 1 Task 3 due |
| 6 | 04/04/11 | Professional Frameworks Part 2: Archives in Australia | Tutorial: Assignment 1 Task 5; Assignment 1 Task 4 due |
| 7 | 11/04/11 | Archival Processes: Appraisal | Tutorial: Assignment 2; Assignment 1 Task 5 due |
| 8 | 18/04/11 | Archival Processes: Appraisal | Tutorial: Assignment 2 |
| Mid semester break | |||
| 9 | 02/05/11 | Archival Processes: Description | Tutorial: Preparation Open Book Exam |
| 10 | 09/05/11 | Archival Processes: Description | Tutorial: Preparation Open Book Exam; Assignment 2 due |
| 11 | 16/05/11 | Archival Processes: Access and Use | Tutorial: Preparation Open Book Exam |
| 12 | 23/05/11 | Archival Processes: Access and Use | Tutorial: Preparation Open Book Exam |
| 30/05/11 | SWOT VAC | No formal assessment is undertaken in SWOT VAC | |
*Please note that these dates may only apply to Australian campuses of Monash University. Off-shore students need to check the dates with their unit leader.
To pass a unit which includes an examination as part of the assessment a student must obtain:
If a student does not achieve 40% or more in the unit examination or the unit non-examination total assessment, and the total mark for the unit is greater than 50% then a mark of no greater than 49-N will be recorded for the unit
On campus students are expected to participate in all tutorial components of the seminar. 10% of the marks for each Assignment are allocated to this requirement.
Assignment coversheets are available via
"Student Forms" on the Faculty website: http://www.infotech.monash.edu.au/resources/student/forms/
You MUST submit a completed coversheet with all assignments, ensuring
that the plagiarism declaration section is signed.
Submission must be made by the due date otherwise penalties will be enforced.
You must negotiate any extensions formally with your campus unit leader via the in-semester special consideration process: http://www.infotech.monash.edu.au/resources/student/equity/special-consideration.html.
In Assignment 2 students are required to follow a standard referencing guide for citations and reference lists.
Monash has educational policies, procedures and guidelines, which are designed to ensure that staff and students are aware of the University's academic standards, and to provide advice on how they might uphold them.
You can find Monash's Education Policies at:
http://policy.monash.edu.au/policy-bank/academic/education/index.html
Key educational policies include:
The University provides many different kinds of support services for you. Contact your tutor if you need advice and see the range of services available at www.monash.edu.au/students The Monash University Library provides a range of services and resources that enable you to save time and be more effective in your learning and research. Go to http://www.lib.monash.edu.au or the library tab in my.monash portal for more information. Students who have a disability or medical condition are welcome to contact the Disability Liaison Unit to discuss academic support services. Disability Liaison Officers (DLOs) visit all Victorian campuses on a regular basis
Recommended texts:
Sue McKemmish et al. Archives: Recordkeeping in Society. Wagga Wagga: CSU CSI, 2005
Purchase of this book is strongly recommended. It is available from the CITSU Bookshop, Monash University. You can order via post (28 Sir John Monash Drive, Caulfield East, Vic 3145), telephone (9571 3277), fax (9563 5948) or email (orders@citsu.bookshop.com.au).
Other references:
Electronically delivered course notes, resource material and internet references will be provided during the course, available from the unit website.
Books and electronic material available through the Caulfield campus library will be made available from a unit reading list
Articles from the following journals are frequently cited:
Keeping up to date with the professional literature is an essential component of working in any field. It is recommended that you check on the availability of the key journals listed above via the Monash Library or at a library in your area. It is also recommended that you consider subscribing to Archives and Manuscripts It will be assumed throughout this unit that you have access at least to Archives and Manuscripts.